Summary:-Many users want to know how to download all emails from Outlook 365. If you also want to find a solution to export PST from 365. Then, this is an informative blog for you. Here, we discussed the reasons to convert the O365 mailbox to PST. Office 365 is a cloud-based medium. It allows you to access the mailbox items of Office 365 at any time and any place. But due to some specific factors, we need to export PST from Office 365.

 The Outlook PST file stores data like calendars, contacts, tasks, etc. You can also encrypt the PST file to protect PST data. In this blog, you find a method to transfer o365 mailbox items to PST. But using manual techniques is so difficult. So, we have also mentioned a professional way of using the tool Office 365 to Office 365 Migration tool. Let’s go to the reasons to export o365 email to PST. 

Why do we need to backup o365 mailbox to PST?

There are various reasons due to which users want to backup o365 to PST. Here, we have mentioned specific motives to export o365 emails to PST.

1. You can not access the Office 365 mailbox items with a poor internet connection. But there is no need of strong internet connection to access PST mailbox data.
2. Outlook PST has more features as compared to Office 365.
3. You may accidentally delete some of your emails when you declutter your mailbox. If you delete an email permanently, there is no way to restore it if you have no backup.
4. Data stored in emails can be corrupted by hardware failures or system crashes.
5. Outlook PST prevents the data from corruption, but office 365 does not do this. 

These are the reasons for the o365 email migration. Now, let’s see the manual steps to backup O365 mailbox to PST.

Convert Office 365 mailbox to PST Manually 

Here we will convert Office 365 emails to PST by following these steps backup o365 mailbox to PST.

1. First open Office 365 account on your system
2. Then, go to the file menu and click on Import & Export option.
3. After that select Export to a file.
4. Now, choose the Outlook data file to export the o365 email to PST
5. Make sure Include Subfolders is checked as well.
6. Finally, press the finish button to start the conversion process.

But using manual procedures have some drawbacks. Some limitations are given below for better understanding.

Limitations of using manual techniques

Given below are the limitations of Manual Procedures:

1. Using manual processes is so confusing, a non-technical person cannot easily export PST from O365 manually.
2. There, is a high risk of losing the data during the conversion process, and its original folder structure may change. 
3. It takes so much time to backup o365 mailbox to PST.
4. You need to download and install Office 365 application on your system to perform the steps. 

These are the drawbacks of traditional methods. So, I suggest you use an automated method for easy and safe conversion. Now, let us see the professional technique. 

Professional method to export o365 email to PST

To make your task easy to backup o365 mailbox to PST. You should try the software Office 365 to Office 365 Migration tool. There is no, risk of data loss by using this method. It can easily export PST from office 365 without losing any data.   To save time and effort, you can use this tool because it gives satisfactory results in the shortest time. Due to its simple and graphical user interface, you can easily export o365 emails to PST. You can select mailbox items of Office 365 according to a specific date by using an automated way.   

Conclusion

In this blog, we find the reasons for O365 email migration. we learned a method to convert Office 365 mailbox to PSTmanually. But, manual steps are difficult and time taking. So, we have also mentioned a tool for easy and safe conversion. You can use any of the methods according to your choice. Thanks for your patience reading, hope you found your solution here in this blog